Case Study
Bid Acceleration with Generative AI
90% faster bid analysis, saving 3 hours per bid, and improving accuracy
Client sought to streamline its bid review process to drive revenue growth
- A leading commercial flooring company manages high volumes of job documentation to assess flooring job opportunities across the U.S.
- The company has a very manual review process for these bid packets(job documentation) which tend to vary in size and format, contributing to the difficult and time intensive process.
- This process is crucial when determining whether to bid, which is why the company began seeking AI solutions to try to accelerate this process.
Valent leveraged AI to streamline bid workflows
- Through process discovery interviews, Valent identified key insights that analysts look for in bid documentation and understood the surrounding business context for each insight.
- Valent built a solution using OpenAI's assistant API, primarily using RAG. 40+ assistants was given unique business context (prompt engineering) to pull out the specific insights from the documentation.
- This solution was further integrated with SharePoint and Salesforce to streamline their workflow and to track job opportunities.
90% faster bid analysis, saving 3 hours per bid, and improving accuracy
- Reduced bid review time from hours to minutes, allowing analysts to gain bid insights within 5-10 minutes
- Improved bid review time which in turn increased deal review velocity (and ultimately deal volume), to increase sales revenue
- Implemented pilot tool at one branch, providing insights into adoption and paving the way for potential company-wide deployment
For Businesses
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If your organization is interested in finding ways to improve your performance, profitability and growth, or leverage AI for transformational outcomes, we can help. Contact Valent Partners today to arrange a consultation on the challenges you face.
